Setting the best dates for your trip is crucial. This means working with your Tour Operator to secure the best dates possible. In the winter traditionally the best dates are during the winter break, while during the spring and summer traditionally the best dates are right after exams in May and then perhaps another in June and then another towards the end of August.
It is crucial to see your itinerary well in advance and make sure that it has all of the components necessary to make a successful trip. Take the time to go over it and make sure you see the kind of itinerary that is going to work best for your campus trip.
Getting the Best Tour Guide
It goes without saying that you want the best most experienced and dynamic tour guide. You will know from your own experience that a fantastic tour guide can really make such a difference to a Birthright trip. He or she can bond the group, set the tone and help bring Israel alive for the goup before their eyes! Tour guides get booked up fast, so its good to have your tour guide in place around 6 months in advance. If your Tour Operator makes a suggestion of a guide you haven't worked with before, you can ask for recommendations from previous staffers and participants.
You should choose your own co staff but all staff need to be vetted and confirmed by the CJP. It's important your co-staffer is someone that you can work well with, have an honest relationship with and expect a high level of responsibility and professionalism from, and of course a lot of fun!
Another key piece is flight offers and making sure these are sent out in a timely manner, literally days after registration commences is ideal. You will need to work closely with your Trip Organiser to ensure this happens, and it is essential that there is ongoing communication with the participant after registration keeping them updated.
First, you You need to decide with your Trip Organizer who will conduct the interviews which are a mandatory part of the Birthright Trip. The trip interviews need to be done within 24 hours after the participants have registered, You cant let this linger or you will lose their interest and you will have real problems with retention. Some may look elsewhere or change their mind any others may just get an impression that you are not well organised and lose interest altogether.
Working with the Trip Organiser and having a good working relationship is extremely critical for everything that happens before the trip and on the trip. In fact the extent to which the trip is run well will actually impact how you engage with participants after the trip too so that relationship is very important. There are few important elements to consider.
Having a Point Person.
Having a key point person on the side of the Trip Organizer which you communicate is essential and will enable you to form a partnership to create the best trip possible.